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FIRST SHIP TO SHIP SERVICE PROVIDER MANAGEMENT AND AUDITING COURSE

On 18th to 26th February (2019) the DYNAMARINe Training Academy conducted its first Ship to Ship Service Provider Management and Auditing Course in Rio de Janeiro, Brazil.

The five day Course was untaken at the invitation of the Brazilian Directorate of Ports and Coasts and the participants came for the Brazilian Navy, who have responsibility for Coast Guard activities including pollution prevention in Brazilian ports and waters, and PETROBRAS the Brazilian Oil Major Company.

The course material was developed by DYNAMARINe Training Academy and following the accreditation by the American Bureau of Shipping (ABS), was presented by four members of DYNAMARINe’s staff, Dr Alex Glykas, Dr Stelios Perissakis, Mr. Anargyros Zenios and Mr. Petros Kanellos, supported by our guest Captain George Deligiorgis, DPA of Thenamaris (Ship Management) Inc.

Four training sessions were held daily. Each day concluded with a workshop to apply and reinforce the training material that had been delivered. Active participation and interventions by individual Course members were encouraged and a very high level of member participation and commitment was maintained throughout the Course.

Led by Alex Glykas the first day focused on the activities, responsibilities, and liabilities of STS Service Providers. Particular emphasis was placed on the management and organizational structure of STS Service Providers. Petros Kanellos conducted the first workshop on the assessment of the “STS Location”.

During the second day, Alex covered the standards and practices found across the world-wide STS industry and emphasized the likely safety and environmental benefits of enhancing Brazil’s oversight of the STS operations undertaken in its waters.

Mr. Anargyros Zenios concluded the second day with the workshop on the assessment of Mooring equipment.

During the third day, Dr Stelios Perissakis focused on the principles and structure of a quality management system with relevant references to STS operations. Stelios emphasized the need for continuous oversight and improvement of the processes involved to maximize the attainable safety and environmental benefits and to eliminate any substandard practices.

Stelios detailed the essential elements for a quality management system correlated with those found across STS Service Providers and cross-referenced to the Tanker Management Self-Assessment. The day concluded with a workshop led by Petros Kanellos and Anargyros Zenios on audit trails.

During the fourth day, Stelios detailed the importance, relevance, and resources required for each stage of a self-assessment scheme. Course members were encouraged to provide their own feedback on the elements they considered would be appropriate for each stage of a self-assessment scheme. The last workshop simulated the audit of a specific process associated with the incident investigation.

On the fifth day Captain Deligiorgis from Thenamaris (Ships Management) Inc, brought his extensive experience in the conduct of ship to ship oil transfer operations to the Course outlining substandard practices he had encountered in the past along with lessons his company had learned and applied.

It was an honor that Vice-Admiral Roberto Carneiro Gondim da Cunha, the Brazilian Navy’s Director of Ports and Coasts, addressed the Course on the need to set a framework for safe and pollution free Ship to Ship transfer operations in Brazilian waters.

This was the first Ship to Ship Service Provider Management and Auditing Course undertaken by the DYNAMARINe Training Academy. It is considered that the format and quality of the Course material together with the encouragement of participation involvement, reinforced by the daily workshops, aided the participants and ensured the success of the Course.

From its foundation, DYNAMARINe has sought to enhance the safety and environmental protection associated with worldwide Ship to Ship oil transfer operations. The courses now offered by the DYNAMARINe Training Academy continue this initiative encouraging dissemination of best practice, appropriate management practices, and procedures and the handling and exchange of information and knowledge.

Our Team is proud of the pioneering work offered to the international maritime community with the remarkable assistance and trust gained from our clientele, like Thenamaris (Ships Management) Inc who supported the course before the administration, Petrobras and Transpetro executive personnel.

It is the responsibility of all stakeholders in the STS industry to continually monitor and enhance their practices and procedures through the development of coherent and consistent self-assessment schemes. Particular responsibilities rest on Flag and Coastal States under International Conventions and national law to ensure the appropriate oversight of safe and pollution free Ship to Ship transfer operations. The Courses now offered by DYNAMARINe Training Academy seek to assist that essential effort.

DYNAMARINe has proven that can respond to challenges. The course itself was not an achievement, instead, it was a recognition of hard, systematic and passioned work that has been supported by ship owners with a vision, technical operators with a treasured safety culture and STS service providers with respect on their job.

With great thanks to the Brazilian Navy and Petrobras 

 

 

 

 

 

STS Experts

A new Web portal dedicated to Ship to Ship transfer expert professionals

 

We are pleased to inform you that the new portal named “STS experts”: http://stsexperts.myfleet360.net/ is available online.

This portal is addressed to STS superintendents, STS mooring masters and other experts in STS operations, in order to be provided access to OSIS.

It is an excellent tool for STS experts, to systematically analyse their experience and manage their profile on a transparent and standardised way that encourages harmonisation on a global basis.

 

It allows participants to validate their qualification vs statutory or commercial requirements, present their skills while setting professional goals and build their professional CV.

Connection of STS superintendents with OSIS, and including them to the continuous improvement cycle, is a fundamental part of onlineSTS.net concept. It is important to bring ship masters and STS superintendents closer. All STS superintendents should be aware of masters’ concerns in order to harmonically cooperate, build an effective team and fulfil their joint purpose towards ensuring safety in STS operations.

 

Available features are the following:

1. Register your account and gain access to all Data included at OSIS;

2. Be informed directly of masters' opinion, as a post feedback from your services, and utilise this information to validate/ enhance your skills;

3. There are many operations recorded at OSIS. Add your operations that are not already recorded, in order to built up the complete history of your experience. The operations added manually are not utilised for any other purpose or service without your explicit permission. You have full control over by editing or even by permanently deleting them.

4. Add your personal comments in all operations.

5. Record your profile and your professional skills along with certificates. Review your experience and performance KPIs that are automatically calculated from your recorded operations. You can have all your professional data in one place, in order to plan and review your career.

 

We are at your disposal for any further information.

DYNAMARINe Team

The concept of Ship to Ship Service Provider’s auditing on behalf of tanker operators

DYNAMARINe attended the ITOSF 2018 meeting at Athens and participated with a presentation entitled “The concept of Ship to Ship Service Provider’s auditing on behalf of tanker operators”. The presentation given is available below through our YouTube channel.

The concept received favourable comments from the attending delegates from almost 50 tanker operator representatives.

More information on the material of this concept is available at our web site.

  

 

 

 

 ©DYNAMARINe Team

 Vasili Tsitsani 4, Glyfada 1667, Greece, T:+302109628379, E:This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

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Gap Analysis on new VIQ 7-2018 with respect to Ship to Ship transfer Operations

 

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The new VIQ, edition 7 from OCIMF[1] will be implemented as from 17/9/2018. There is a radical change as to how the new VIQ approached the STS operations since SIRE and TMSA auditors will be expected to evidence a number of related items which will require familiarisation and knowledge from the senior crew officers.

Paragraphs 8.51 to 8.55 outline the new requirements during vetting inspections for tanker vessels. These requirements with relevant records are expected indirectly to be also available to the technical operators (DOC holders). The qualitative information of collected records, as outlined at the new VIQ, will have to be supported by recorded processes within the Safety Management System and be depicted, in the future, in respective elements of the TMSA. 

Paragraph 8.51

  • Senior officers should be familiar with the requirements and risks (Hazards) during STS operations. This process may be satisfied during the familiarisation of new officers, similar to other company/ operational procedures of the SMS. Attention is drawn to knowledge of RISKS/ HAZARDS which have to be in line with those of ANNEX K of latest OCIMF guidelines;

Within DYNAMARINe the following optional features have been developed. STS Drills, e-learning for seafarers and STS Status gap analysis performed on board which provide means for addressing hazards to senior officers for familiarisation and enhancement of their preparedness.

  • New requirement for risk assessment of the STS location. This is currently implemented in PART B of our report. We are also working towards supporting it with more information on the STS location on the basis of available data at OSIS. There is a process for the STS location assessment, already in place, according to the guidelines already set out by OCIMF in relevant publications, supported also by weather analysis;
  • For consecutive STS operations, or similar circumstances, where work rest hours may exceed the required by STCW, the role of POAC would be expected to be transferred to either the Master of C/O who should meet the requirements for POAC according to Manual on oil Pollution. In this respect we see that an STS simulation course with relevant certification should be available to these ranks and under these circumstances.

 

Paragraph 8.52

  • Senior deck officers engaged in the assessment of the Joint Plan as well as the information received by the STS Service provider and POAC should have the capacity to assess that POAC qualifications comply with the requirements of MARPOL for ANNEX I cargoes;

Prior commencement of the STS operation, the identity[2] and POAC qualification should be made available to the master for verification of compliance.

  • PART C of the risk assessment reporting provides the assessment of POAC qualification in relation to requirements as well as an indication of his experience.

 

Paragraph 8.53

  • Reference is made to the type of chocks utilised for mooring lines. It is clearly stated that all lines should be led through closed type fairleads or chocks, for all tanker vessels that are subject to a SIRE vetting inspection;
  • Attention is drawn with the relevant evidence available on board from the mooring plans, on the type of fittings utilised during past STS operations (See comments on paragraph 8.54);
  • PART A (Screening Report) of the onlineSTS.net service provides the compatibility analysis on the availability of closed chocks from both participating vessels;
  • Open chocks should not be utilised without prior assessment of freeboard change, weather conditions, type of STS operation, assessment of the STS location and proposed mooring pattern. Such assessment should take place with the consensus agreement of technical operators.

 

Paragraph 8.54

  • This paragraph outlines the expected STS records to be collected by the Master and/or technical operators. Records should not be limited to the checklists but should also include all necessary information conveyed to the Master according to OCIMF guidelines and STS plan. It is considered that the JPO along with Mooring Plan, certificates of STS gear and qualification/ experience of the POAC are of paramount importance, since their is critical and directly linked with the responsibility which is undertaken by the Master. Should the Master has any concerns/ questions on the information conveyed, such should be cleared prior to the commencement of the STS operation;
  • Crew experience should be recorded in a matrix with reference at least to the type of STS operation, location, participating vessel DWT and weather conditions;
  • Master’s feedback should be relayed to the tanker operators with assessment on the STS elements. Such feedback should be collected and statistically processed towards extracting KPI's.

 

Paragraph 8.55

This paragraph outlines the following points:

  • The hose string should be electrically insulated in order to prevent arcing. Three options are outline which provide such protection;
  • The availability of protective sleeves for synthetic moorings is suggested in order to prevent from chaffing of lines during cyclic loading;
  • Available spare lines should exist in case of line failure.

 

Gap Analysis

The following table outlines a list of processes expected to be satisfied by tanker operators. The parts of the onlineSTS.net service that satisfy such requirements for existing tanker operators members are also shown.

 

VIQ §

Requirement

Required Processes

For non onlineSTS members

Covered already by onlineSTS.net service

8.51

Senior officers should be familiar with the requirements and risks during STS operations.

Procedures for shore/onboard training of senior officers by experienced personnel should exist.

Masters Should be supported with technical issues at each STS operation by their operators.

This process is covered by PART A, B, C of the screening and risk assessment service

Furthermore, the following optional services are available:

STS drills (STS case studies)

e-learning (STS training module)

On board STS status (gap analysis)

8.51

Risk assessment of the STS location.

A risk assessment of the expected location should take place by ops/marine department, for each STS operation

Part B (RA of location, weather, fender selection & positioning) – advanced location & weather assessment prepared by DYNAMARINe, covers this requirement.

Furthermore, DYNAMARINe has the ability to offer enhanced location assessments.

8.52

POAC qualifications

A process to request all necessary information from the service provider by ops/marine department and validation with MARPOL requirements. Attention should be drawn to the past experience of the POAC.

Part C (SP report) of the screening and risk assessment service satisfies this requirement.

Also, the audit of STS service provider service  on behalf of member tanker operators provides an extensive analysis.

8.53

Type of chocks utilised for mooring lines

Compatibility assessment during vessels nomination by ops/ marine department

Part A (compatibility assessment) covers this requirement

8.54

STS records (masters’ feedback, crew experience)

Masters should keep STS records on board vessels for each STS operation. Such records should be sent to technical operators for consolidating the STS knowledge of the fleet for record keeping, registering of crew experience and KPI processing

The post feedback service covers this requirement at the OnlineSTS.net platform (OSIS database).

KPI’s and statistics are offered.

STS crew experience is readily available.

 

Should you wish further information please feel free to contact us at info{at}dynamarine.com. 

 

ANNEX I – Extracts from new VIQ1

8.51 Are the officers and crew familiar with the requirements and risks during ship to ship operations?

Any oil tanker over 150 GT involved in STS operations shall carry on board a Plan prescribing how to conduct STS operations (STS Operations Plan) and shall be approved by the administration. The STS operations plan shall be written in the working language of the ship. (MARPOL Annex I Reg 41.1)

Notes: STS operations plan are not required for liftings from FPSOs, FSOs nor for bunkering operations. (See MARPOL Annex I, Reg 40 for full details) Operations plan shall be developed taking into account the information contained in IMO’s “Manual on Oil Pollution, Section 1, Prevention and the ICS/OCIMF/SIGTTO/CDI “Ship to Ship Transfer Guide, for Petroleum, Chemicals and Liquefied Gases” First Edition 2013.

A risk assessment should be undertaken when considering the suitability of an STS transfer location. A further risk assessment should be made for the STS operation. (STS Guide 1.4) All STS transfer operations should be conducted under the co-ordination and advisory control of one individual, who will either be one of the Masters concerned, an STS Superintendent or the POAC. To prevent fatigue during extended operations, the role may be formally transferred to another suitably qualified person (STS Guide 1.5.1). In case the vessel is equipped with permanent fenders and hoses, there shall be procedures in place to monitor and assess the condition of such equipment in accordance with manufacturer guidelines.

8.52 Does the POAC have the necessary qualifications and experience and are officers aware of these requirements?

For transfers involving MARPOL Annex I cargoes, the POAC should have at least the following qualifications or level of experience: ·

·         An appropriate management level deck licence or certificate meeting international certification standards, with the International Convention on Standards of Training Certification and Watchkeeping for Seafarers (STCW) (reference 9) and dangerous cargo endorsements up-to-date and appropriate for the ships engaged in the STS operation.

·         Attendance at a recognised ship handling course.

·         Experience in conducting mooring/unmooring operations in similar circumstances and with similar vessels.

·         Experience in oil tanker cargo loading and unloading.

·         A thorough knowledge of the transfer area and surrounding areas.

·         Knowledge of spill clean-up techniques, including familiarity with the equipment and resources available in contingency plans.

·         Knowledge of STS operations plans (see appendix A1.5) and associated joint plans of operation (see section 5.2).

For transfers involving cargoes other than MARPOL Annex I cargoes, it is recommended that the STS Superintendent has similar qualifications and levels of experience to those detailed above, relevant to the type of cargo transferred. (STS Guide 1.7)

8.53 Are closed fairleads and mooring bitts provided?

It is recommended that all fairleads used during STS transfer operations are of an enclosed type. Such fairleads should be strong enough to take the anticipated mooring loads and large enough to allow the mooring line (plus any soft rope and tackle) to pass through comfortably. (STS Guide 9.3) It has been found that full strength enclosed fairleads and bitts for spring lines need to be positioned no more than 35 metres forward and aft of the cargo manifold. (STS Guide 9.3) It is recommended that all tankers be fitted with an array of mooring bitts of sufficient strength on each side of the ship. (STS Guide 9.3) In addition it is recommended that provision be made for securing fender lines. (STS Guide 9.3)

8.54 Are officers aware of the requirements of the ship-to-ship transfer checklists and are there records of STS operations maintained?

The checklists should be used not only at the time of transfer but also when the operation is being planned. Adherence to check list procedures will ensure that the most important aspects of an operation are covered.

The checklists are:

1. Pre-fixture information;

2. Before operations commence;

3. Before run-in and mooring;

4. Before cargo transfer; and

5. Before unmooring. (STS Guide 3.4 and Appendix E)

Note: STS records which should include, but not limited to the following:

1. STS Checklists as per latest ICS/OCIMF/SIGTTO/CDI guidelines edition 2013

2. The JPO (Joint Plan of operations) as provided by the service provider

3. Risk assessment as submitted by the Service Provider

4. Detailed Mooring Plan of participating vessels.

5. Copies of certificates of fender and hoses

6. Notification to coastal authorities

7. Details of Drills associated with the specific STS Operation

8. Records of Crew Experience

Post feedback/ assessment by the Master

If the vessel has been engaged in STS operations in the past 12 months then records should be spot checked for compliance.

8.55 If a ship-to-ship transfer was in progress during the inspection, was it conducted in accordance with the recommendations of the OCIMF/ICS STS Transfer Guide?

To eliminate the potential for incendive arcing between the two ships, when presenting the hose string for connection one of the following arrangements should be used:

·         A single insulating flange fitted at the manifold of one ship or within each hose string and all hoses in the string electrically continuous; or

·         A single length of electrically discontinuous hose fitted in each hose string; or

·         Hoses that are specially constructed to prevent static build-up and limit electrical conductance to an inherently safe level. Where an insulating flange is used, it is important that no part of the conducting hose outboard of the insulated flange comes into contact with the ship to which the insulating flange is fitted, for example from the use of non-insulated hose saddles, as this could cause a spark. (STS Guide 3.10.4)

Synthetic moorings passed through shipside fairleads may be subjected to chafing from cyclical loading due to the vessel's motion. Lines can be protected with suitable chafing covers. The covers may be lubricated to minimise the potential for them being damaged. Additional lines should be readily available to supplement moorings if necessary, or in the event of a line failure. (STS Guide 6.6.2)


[2] CDI/ICS/OCIMF/SIGTTO STS guidelines, 2013 edition, paragraph 4.3

 

FUJAIRAH PORT - STS inspections by the Harbour Master prior to STS operations

   

On 26 October 2017 Fujairah Harbour Master issued the attached notice to Mariners No. 231 which states that Ships undergoing ship to ship oil cargo operation should pass a safety inspection conducted by Port Authority to confirm the vessels are in a good condition to conduct S.T.S oil cargo operation.”

On 30 October 2017 the harbour Master issued in supplement to the previous, the below Notice to Agent No. 33/2017 which states “ Further to our Notice to Mariner No. 231 dated 26 October 2017, ships having their safety inspection carried out within a span of six months by the Oil Majors (Shell, BP, etc .. ) or SIRE with satisfactory results are exempted from the safety inspection prior any S.T.S oil cargo operation. Still the Harbour Master has the authority to appoint an independent surveyor for conducting the safety inspection in case if required.”

It is considered that the relation of a satisfactory SIRE inspection and STS operations, is a significant parameter for Fujairah Harbour Master who serves on behalf of the local Maritime Administration.

 

 Notice to Mariners 231/2017  Notice to Agent No. 33/2017

 

    

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